Regardless of your business or organisation size, the relocation process is made simple with the right amount of planning. Similar tomoving from one office to another in Singapore, moving offices can be difficult if you are not prepared. There are numerous factors to consider when moving to a new office location; therefore, you must create a comprehensive office relocation checklist before the big day. Here are some factors to consider when relocating your office that will help you prepare for the big move.
Price and cost-effectiveness.
It is one of the most self-explanatory aspects of relocating a business, but it is also one of the most complicated because of all the hidden or secondary costs.
First, you must consider the cost of an office relocation service in Singapore. The greater the distance, the greater the potential moving expenses. Moving a 2000-person office across the country will be significantly more expensive than relocating a 20-person office across town. Either way, you must evaluate whether the cost-benefit outweighs the moving cost.
Consider how the overhead expenses of your new location will affect your daily operations. Payments for rent or mortgage, utilities, shipping, and wages could all be affected.
Adequate physical space.
If you are contemplating hiring cheap movers in Singapore to relocate your entire business, you must ensure that the new location has adequate space to accommodate all of your employees and customers. People require not just sufficient space to complete their work but a little extra room to conveniently move around, store a few personal items, and use their peripheral devices with ease.
Wireless internet connectivity.
During the research phase, you should investigate your internet connectivity options and become familiar with the Internet service provider you will be working with directly before you hire movers in Singapore. As each employee plays a very distinct role within the organization, you should select an Internet plan that can accommodate their individual needs. Internet services that are both secure and quick are crucial to the operation of any modern business, as they affect all business practices, including wireless communications, e-mail, online research, and the protection of sensitive company data.
Good IT support.
A reliable Internet connection is essential to running a business in the modern era because many employees work remotely. Sometimes a company outsources employees from other regions or countries to reduce expenses. For this reason, it is essential for businesses that rely heavily on a reliable internet connection and other technological elements daily to lease office space with exceptional IT support. If a piece of equipment fails or your Internet goes down for any reason, you should be able to rely on a dependable IT support team that is always ready to help. Before you continue your moving plans for your office in Singapore, your rental or lease agreement should include this service.
An aesthetic design.
The physical appearance of your workplace is nearly as significant as the company’s operations. The first thing your current and prospective clients will notice about your new office building is how well-kept the exterior grounds and interior layout are. Before you go on with an office relocation service in Singapore, choose a location with exceptionally high aesthetic beauty standards that align with the image you intend to convey to your employees and clients. Everything should be aesthetically pleasing and kept clean and organised for your business to run as efficiently as possible. Additionally, all office equipment should be current and in excellent condition.
Telephone systems.
Even in the era of smartphones, landline phone systems remain an essential office amenity. Ensure that all phone lines, from receptionist phone systems to personal lines, are operational when relocating your entire company to a new office building. Ask the building manager or landlord how their phone systems function throughout the building and if any adjustments are needed to accommodate your business’s needs during the services of cheap movers in Singapore.
Convenient and free parking.
If your previous office building offered convenient, free parking close by, it would be imprudent to relocate your business to a location that lacks this amenity. Your employees have likely become accustomed to parking for free in front of your business, so requiring them to pay a daily, weekly, or monthly fee for this convenience would be unreasonable. Even if the new office building is located in a large, dense metropolitan area where street parking is abundant and underground parking is scarce, it is your responsibility to provide as much care as possible for your employees.
Security.
While you plan the operations of your movers in Singapore, taking care of your employees also entails ensuring their safety by ensuring that their working environment is secure and that they are protected from unanticipated risks. You can accomplish this by employing a well-trained security detail to monitor the premises or installing a cutting-edge IP-based security system that requires employees and clients to sign in to enter the building electronically.
A furnished office space.
Choosing a fully furnished office will alleviate a great deal of stress for you and your employees on the day of moving your office around Singapore, as it will be one less thing you need to worry about expanding to the company and setting up. A move-in ready space is an essential component of all-inclusive office spaces in Mississauga and Ottawa, and it should be a primary criterion for your new office location. Ensure all office furniture is in good condition and fully functional before the relocation. Ensure that any necessary replacements are made before the moving day.
Lease flexibility.
The key to obtaining maximum flexibility in your lease agreement is to read it with a fine-tooth comb before signing and negotiating any unfavourable provisions. Try to avoid long-term contracts, as they can cost you more money and may consume a substantial portion of your finances. Negotiate the addition of expansion space, the replacement of outdated office equipment, and other factors pertinent to your business relocation.
Moving can be a daunting task for most company managers and skeletal employees. That is why you should consider these factors for convenience and optimisation.
Check out an office relocation service in Singapore today by visiting Yi Yun Movers!
